Knowledge management
Knowledge structured, findable, and useful for everyone in everyday life – with BookStack.
We help you structure knowledge so that everyone in the company finds exactly what they need for their job – without searching, guessing, or Slack ping-pong. Our approach is careful: We first clarify goals, roles, and processes, involve all stakeholders, and then build a knowledge platform that is truly used in everyday life. With BookStack as an open, lean core, we create more value creation, less friction and a noticeably higher employee satisfaction – without downsizing, but through better collaboration.
Benefits
Why BookStack – and why now?
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Clear structure
- Books → Shelves → Chapters → Pages. This logic is immediately clear—it lowers the barrier to entry and increases usage.
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Open Source & Self-Hosted
- Full data sovereignty, no licensing restrictions, no vendor lock-ins. Run it on-premises or in your cloud.
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Fast & lightweight
- BookStack focuses on content without any unnecessary clutter. This ensures fast loading times and high user satisfaction.
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SSO & Rights
- LDAP, SAML, OIDC – Single Sign-On and permissions down to the page level.
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Structure & Search
- Tags, full-text search, versioning, and a clear taxonomy make knowledge discoverable and traceable.
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Compliance & Backup
- GDPR-compliant, audit-proof, and capable of being backed up. Knowledge remains protected and auditable.
Vision & Focus on Benefits
Let’s start with the question: What should be better in the end? Onboarding? Customer service? Sales? This leads to a clear vision, ensuring that knowledge management becomes a real lever for success rather than just a playground.
Structure, Templates & Style Guide
We define a clear information architecture, create templates, and develop a writing style guide. This ensures high quality, even when multiple teams are writing.
Roles, Approvals, and Responsibilities
Who is authorized to do what? Who approves requests? Who handles maintenance? We’re implementing a role-based model that works without red tape but with clear lines of responsibility.
Migration & Cleanup
We curate relevant content, streamline existing materials, and eliminate content clutter. The result: less content, but more relevant knowledge.
Enablement & Adoption
Short, practical training sessions, internal advocates, and clear routines ensure that BookStack is actually used.
Our timetable: Gentle, clear, effective
1. Audit & Target State
We map knowledge flows, identify silos, and define a clear vision for structure, roles, and benefits.
2. Setup & Architecture
Installation (on-premises or managed hosting), branding, permissions setup, SSO, backups, and initial knowledge bases.
3. Writing Playbook
Templates, style guidelines, and examples make writing easy. Editors know right away how to proceed.
4. Migration & Adoption
Relevant content will be migrated to the new system. We’ll actively support you during the first few weeks to help make using the wiki a habit.
5. Stabilization & Further Development
We track usage, update the content, and optimize it. This keeps the information current and valuable.
Technical specifications
Clear, compact, and to the point.
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Frequently Asked Questions about BookStack Projects
Frequently asked questions about technology, billing and data protection.