Knowledge management

Knowledge structured, findable, and useful for everyone in everyday life – with BookStack.

We help you structure knowledge so that everyone in the company finds exactly what they need for their job – without searching, guessing, or Slack ping-pong. Our approach is careful: We first clarify goals, roles, and processes, involve all stakeholders, and then build a knowledge platform that is truly used in everyday life. With BookStack as an open, lean core, we create more value creation, less friction and a noticeably higher employee satisfaction – without downsizing, but through better collaboration.

Benefits

Why BookStack – and why now?

Clear structure: Books → Shelves → Chapters → Pages. This logic is immediately understood – it lowers the barrier and increases usage.
Open Source & Self-Hosted: Full data sovereignty, no licensing constraints, no vendor lock-ins. Operate on-prem or in your cloud.
Fast & lightweight: BookStack is focused on content - without ballast. This ensures fast loading times and high acceptance.
SSO & Rights: LDAP, SAML, OIDC – Single Sign‑On and permissions down to the page level.
Structure & Search: Tags, full text search, versioning, and clear taxonomy make knowledge findable and traceable.
Compliance & Backup: GDPR-compliant, revision-proof, backup-capable. Knowledge remains protected and auditable.

Target image & Benefit focus

We start with the question: What should be better in the end? Onboarding? Service? Sales? This creates a clear target image – so that knowledge management is not a playground, but a real lever.

Structure, Templates & Style Guide

We define a clear information architecture, build templates, and a writing style guide. This keeps the quality high – even when many teams are writing.

Roles, Permissions & Responsibilities

Who is allowed to do what? Who gives permission? Who maintains? We are establishing a role model that works – without bureaucracy, but with clear responsibilities.

Migration & Cleansing

We take over relevant content, clean up legacy assets, and avoid content clutter. Result: less, but better knowledge.

Enablement & Adoption

Short, practical training sessions, internal multipliers, and clear routines ensure that BookStack is truly used.

Tech-Spezifikationen

Technical specifications

Clear, compact, and to the point.

Technology stack

PHP (Laravel), MySQL/MariaDB, Redis optional

operation

Docker or classic (Nginx/Apache), on-prem or Managed Hosting

Authentication

LDAP, SAML 2.0, OIDC, local user management

Rights & Roles

Role-based, granular down to the page level

Full-text search, tags, structured navigation (shelves/books/pages)

Versioning

Change log per page, comparison & recovery

Contents

WYSIWYG + Markdown, attachments, images, tables, embedded media

API

REST API for automations and integrations

Backups

Database backups + file storage (S3/NFS/backup server)

Compliance

GDPR-compliant through self-hosting, auditable access control

Eingesetzt bei

Frequently Asked Questions about BookStack Projects

Frequently asked questions about technology, billing and data protection.

How does hosting and operation work?

We offer self-hosting on your infrastructure or managed hosting. Backups, updates, and monitoring are defined and documented.

How do we connect existing user directories?

Via LDAP, SAML, or OIDC. We set up SSO and map roles to BookStack permissions to ensure access is managed properly.

How do we ensure quality and up-to-dateness?

With roles, review cycles, clear responsibilities per area, and a lean editorial playbook.

How quickly is BookStack ready for use?

First areas are often completed in a few days. The full rollout depends on the scope of the migration and enablement.

Can we import existing documents?

Yes. We specifically import relevant content, clean up old inventories, and avoid knowledge duplications.