Administrative Assistant

Hamburg, Germany

Duties and Responsibilities:

  • Update the computer system to reflect accurate equipment location and damage status
  • Follow up with customers and depots to ensure timely damage approvals and repair completion
  • Review and approve vendor invoices for payment in accordance with guidelines
  • Update Excel spreadsheets with customer, equipment, damage and other data points
  • Issue invoices for damages, sales, total loss etc.
  • Archive certificates, estimates and equipment photos
  • Prepare reports on an accurate and timely basis
  • Respond to customer queries
  • Follow up with customers on accounts receivables
  • Coordinate outgoing and incoming office mail and deliveries
  • Order and maintain an appropriate inventory of office supplies.
  • Provide additional administrative support as requested

Qualifications and Experience

  • 2 years administrative office experience
  • Strong attention to detail and ability to consistently follow up on open tasks
  • Ability to work collaboratively and independently in a fast-paced environment
  • Strong customer service skills
  • Excellent written and verbal communication skills
  • Fluent in German and English
  • Proficient in use of Microsoft Office Suite programs including Excel and Word
  • Mac OS experience preferred

We look forward to receiving your application - whether by email or simply via LinkedIn.
Do you have any questions? Then contact the Talent Acquisition Expert for this position, we are always at your disposal.

Haben Sie Fragen zu diesem Job? Ich freue mich auf Ihre Anfrage.
Pauline Hayford Talent Aquisition Specialist

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